How to write a memorandum letter

A memorandum letter or simply known as memo is a letter containing a statement that is usually written by higher authorities of an organization for the purpose of sharing information. The main purpose that a memorandum fulfills is that it aims to record and relay information, and to make brief appeals.

How to write a memorandum letter

Sample Memo Letter

About Us Written communication — an overview There are many modern communication methods available today but the traditional business letter still remains a very important means of transmitting printed messages. As the business letter acts an ambassador for the company, it is vital that it gives a good first impression.

In this respect, it is good business practice to ensure good quality stationery and printing of the letterhead paper. The business letter also conveys an impression of the company in many other ways.

Constant developments in communications technology mean that on many occasions business letters are being replaced by fax messages and electronic mail; within organizations memos are used for written messages, or e-mail for speed.

Referral Letter Sample

All these methods will be further discussed later in this unit. However, whatever method is chosen to convey your printed message, the aim should be to ensure a high standard in each of the above three important areas. The main reason for this is because such high standards in your printed communications suggest similarly high standards in business generally.

It is worth mentioning here that although the telephone or face-to-face discussions are often the key means of communication within an organization, printed messages are often needed. This is when a memorandum is used. As similar rules can be applied to writing the body of memos as to writing the body of letters, I have included a section here on correct format and structure for this important method of printed communication.

Developments in technology have made it possible for us to have instant communication all over the world.

Speed is now becoming the key to successful business communications. As a result fax messages and electronic mail are now taking the place of many business letters.

It is also true that instead of a secretary being asked to type documents, many employers are keying in their own text and sending messages straight to recipients.

Memo Templates

By setting high standards in the important area of printed communication you will be helping to create and enhance the corporate image of your organization. Therefore, it is important to ensure that the need for speed does not result in decline in the standards of communications.

how to write a memorandum letter

Instead, the constant advances in technology should help us to improve and enhance our communications and thereby maximize business potential.

As it takes time and energy to write letters, it is of utmost importance that letters are written quickly and effectively. Thus business letters should be brief, to the point and accurate in its facts and figures.

Personal opinions, speculations and beating around the bush are unnecessary and time wasting.

how to write a memorandum letter

As business people are busy people, letters should just say what is required and nothing more. This website deals with some of the intricacies of writing effective business letters. The sample letters given are meant to give an idea of how to write effectively for various situations. The ready-to-use documents can be copied or adapted to meet your precise needs.

They will help you to say what you want to say and achieve the desired results. You will be able to save time and do your job better, more effectively and easily without spending ages thinking about what to say.A memorandum of understanding (MOU) is a written agreement between two or more parties.

This document is not as binding as a contract, but it outlines a commitment between the parties to work together towards a common goal. Make changes in the following box and take a print or save as doc file.

Memorandum Letter Sample – How to Write a Memo. A memorandum letter or simply known as memo is a letter containing a statement that is usually written by higher authorities of an organization for the purpose of sharing information.

A letter of transfer is a notice or request to move from one part of an organization to another, or to move to a completely new organization of a similar kind. Brief Introduction. The Memorandum letter is usually drawn in landscape. At the top are two parts. In the right part introduce the date and address of the person to whom the memorandum letter is intended.

Office Memo Format and Explanation. This handout sets out a short description of one way to put together an office memorandum. The format and structure may differ somewhat from law office to law office (and, here in law school, from professor to professor).

Business Letter